KENYA RURAL ROADS AUTHORITY

KILIFI REGION

INVITATION TO TENDER                                                                                                                                                                                                                       27th January, 2023

The Kenya Rural Roads Authority (KeRRA) is a state corporation established under the Kenya Roads Act  2007, with the responsibility for management, development, rehabilitation and maintenance of Rural Roads.

The Authority hereby invites interested Road works Contractors Prequalified in respective Constituencies in Kilifi Region for the financial year 2021/2023 and Those in the Special Group Category (Youth, Women and PWD).The funding Source is from 10% RMLF Allocation for Spot Improvement  works.

Download Tender Notice Here

ADDENDUM NOTICE NO.1

KeRRA/08/KLF/39/10%-22/23-074 - DOWNLOAD

QUALIFICATIONS FOR TENDERING

Mandatory Requirements

Eligible bidders MUST meet and submit the following with the bid document:

1. Certified copy of Certificate of Incorporation/Registration
2. Valid practicing license as a contractor (NCA 6,7 and 8)
3. Certified copy of VAT & PIN registration certificate
4. Valid Tax compliance certificate (Will be verified on the KRA TCC Checker)
5. Certified Copy of CR 12 (Issued within the last 12 months before the tender opening date)
6. National Identity Cards / Passports of Directors
7. Certified Single Business Permit
8. Current Bank statement in Company’s name for the last three months
9. Authority to seek reference from the Contractors bank
10. Letter from the Bank showing signatories to the account.
11. Certified copy of certificate registration for Youth, Women & Persons with Disability where applicable
12. For PWD Bidders attach valid and certified copy of proof of registration with NCPWD
13. Form of tender and priced Bills of Quantities correctly filled, signed & stamped
14. Declaration form filled, signed and stamped

Confidential Business Questionnaire correctly filled, signed & stamped

1. Bidders Must Serialize sequentially all pages of their tender documents submitted using a serialization machine.
2. Submit a brief valid & relevant Work Methodology and also giving a detailed work program details of activities and timelines
3. Fully filled and signed Self – Declaration Forms – Form SDI and SD2
4. Fully filled Signed and Stamped Tender Securing Declaration Form
5. To enhance EQUITY,bidders shall bid for a maximum of Two (2) Tenders,but can only be Awarded a maximum of ONE (1) Tender,under this tender notice.Bidders who participate in more than Two (2) tenders

        shall be disqualified.

b.Director (s) bidding under different companies for the same tender shall be      disqualified.

c.Director (s) bidding under different companies should not participate in more than  Two (2) tenders.

Other Requirements

As specified in the respective tender documents covering the following:

1. Similar previous experience where applicable (Not applicable to special group category)
2. Professional and Technical Personnel (provide CVs for the employees and their certificates)
3. Turnover and liquid Assets Supported by Audited Accounts for the previous two (2) years.
4. Current work load if any
5. Litigation History (provide Original sworn Affidavit)- executed within 6 months before the tender opening date
6. Certified copies of Log books for ownership of Machines and Those hiring must provide certified copies of Lease Agreements (From Individual lessors/ MTF)
7. a) Any form of Canvassing will lead to disqualification
8. b) Pre-Tender site Visit is Open but mandatory and bidders are free to visit but with prior arrangement with KeRRA Regional Director-Kilifi Region or Representative(CRO).Site Visits Certificates are supposed to be dully signed by the Regional Director or his representative(CRO).This is conducted as per the conditions of tender and instructions to Bidders Clause 7.2.

NOTE:

1. All certification of documents shall be original and executed by Commissioner for Oaths or Notaries
2. Certificates / Licenses shall be verified from or with the Issuing Authorities or Agencies

Interested contractors are advised to download tender documents from the KeRRA website at www.kerra.go.ke for free from Friday 27^th January, 2023.

Ensure that the document downloaded from the website has been registered at KeRRA Kilifi office (Procurement desk) before submission. Procurement and in addition evaluation will be based on the details and post qualification criteria as stated  in the Instruction to Tenderers (Refer to Section IV.7 in the Tender Document). Price quoted must be net, inclusive of all Government taxes and remain valid during the whole contract period. Return the serialized document, in a plain sealed envelope marked with the respective tender number, project name addressed to:

The Regional Director,

Kenya Rural Roads Authority (KeRRA) P. O. Box 27 – 80108, KILIFI

The same should be deposited in the Region tender box at the KeRRA, KILIFI REGIONAL OFFICE on or before Thursday 9^th February, 2023 at 10.00 am. Tenders will be opened immediately thereafter at the same venue in the presence of tenderers or their representatives who choose to attend, however, bidders may request for any information through the official line; 0740803813. Late submissions will not be accepted.

 Eng. T. K. Kendagor.

REGIONAL DIRECTOR – KILIFI  REGION