KENYA RURAL ROADS AUTHORITY

KILIFI REGION 

INVITATION TO TENDER

17^th August, 2023

The Kenya Rural Roads Authority (KeRRA) is a state corporation under the Ministry of Transport, Infrastructure, Public Works, Housing and Urban Development established under the Kenya Roads Act 2007, with the responsibility to construct, upgrade, rehabilitate and maintain the rural roads network in the country. The Authority hereby invites interested Road works Contractors registered in the region under respective constituency for F/Y 2021-2023 and AGPO eligible firms for the following Routine Maintenance works for F/Y 2022/2023 under the GOK Development Fund.

QUALIFICATIONS FOR TENDERING

Mandatory Requirements

Eligible bidders MUST meet and submit the following with the bid document:

1. Certified copy of Certificate of Incorporation/Registration
2. Current Certificate of Registration with National Construction Authority in Category “NCA 8 and above” together with a valid NCA practicing license
3. Copy of VAT & PIN registration certificate
4. Valid Tax compliance certificate (Will be verified on the KRA TCC Checker)
5. Certified Copy of CR 12 (Issued within the last 12 months before the tender opening date)
6. Certified “CLEAR COPY”” of National Identity Cards / Passports of Directors
7. Certified current Single Business Permit
8. Current Bank statement in Company’s name for the last three months
9. Authority to seek reference from the Contractors bank
10. Letter from the Bank showing signatories to the account.
11. Valid copy of certificate of registration for Youth, Women & Persons with Disability where applicable
12. For PWD Bidders attach valid and certified copy of proof of registration with NCPWD
13. Form of tender and priced Bills of Quantities correctly filled, signed & stamped
14. Declaration form filled, signed and stamped
15. Confidential Business Questionnaire correctly filled, signed &
16. Bidders Must Serialize sequentially all pages of their tender documents submitted using a serialization machine.
17. Submit a brief relevant Work Methodology and a detailed work program capturing details of activities and timelines
18. Fully filled and signed Self – Declaration Forms – Form SDI and SD2
19. Fully filled, Signed and Stamped Tender Securing Declaration Form for tenders reserved for special
20. All open tenders that have a budget of more than Kenya Shillings five (5) million must be accompanied by tender security as specified in the Tender Data Sheet (TDS).

• To enhance EQUITY, bidders shall bid for a maximum of Two (2) Tenders, but can only be Awarded a maximum of ONE (1) Tender, pursuant to this tender notice. Bidders who participate in more than Two (2) tenders shall be disqualified.
• Director (s) bidding under different companies for the same tender shall be disqualified.
• Director (s) bidding under different companies should not participate in more than Two (2)

Other Requirements

As specified in the respective tender documents covering the following:

1. Similar previous experience where applicable (Not applicable to special group category)
2. Professional and Technical Personnel (provide CVs for the employees and their certificates)
3. Turnover and liquid Assets Supported by Audited Accounts for the previous three (3) years (Not applicable to special group category)
4. Current work load if any
5. Litigation History (provide Original sworn Affidavit)- executed within 6 months before the tender opening date
6. Certified copies of Log books for ownership of Machines and Those hiring must provide certified copies of Lease Agreements (From Individual lessors/ MTF)
7. a) Any form of Canvassing will lead to disqualification
8. b) Pre-Tender site Visit is Open but mandatory and bidders are free to visit but with prior arrangement with respective SARO/ARO’s. Site Visits Certificates are supposed to be dully signed by the Regional Director or his representative.

NOTE:

1. All certification of documents shall be original and executed by Commissioner for Oaths or  Notaries
2. Certificates / Licenses shall be verified from or with the Issuing Authorities or Agencies

Interested contractors are advised to download tender documents from the KeRRA website at www.kerra.go.ke for free from Friday 18^th August,2023.

Return the serialized document, in a plain sealed envelope marked with the respective tender number, project name addressed to:

The Regional Director,

Kenya Rural Roads Authority (KeRRA)

P.O. Box 27 – 80108, KILIFI

The same should be deposited in the respective constituency tender box at the KeRRA, KILIFI REGIONAL OFFICE on or before Thursday 31^st August, 2023. at 10.00 am. Tenders will be opened immediately thereafter at the same venue in the presence of tenderers or their representatives who choose to attend, however, bidders may request for any information through the official line; 0740803813. Late submissions will not be accepted.

Eng. T. K. Kendagor.

REGIONAL DIRECTOR