KENYA RURAL ROADS AUTHORITY

TENDER NOTICE

Date: 13^th October 2023.

FY 2023-2024 10% RMLF FUNDS FOR ROUTINE & SPOT MAINTENANCE OF ROAD IN KISII REGION.

The Kenya Rural Roads Authority (KeRRA) is a State Corporation established under the Kenya Roads Act, 2007, with the responsibility for the management, development, rehabilitation and maintenance of roads under Class C, D, E and others.

Kenya Rural Roads Authority (Kisii Region) invites bids from Registered Contractors for projects to be funded through the Fuel Maintenance Levy Fund (RMLF)  in the Kisii Region for Routine maintenance of the following roads.

Interested Bidders MUST be registered with the National Construction Authority (NCA) road works categories as indicated below;

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QUALIFICATION FOR TENDERING

Mandatory Requirements

The following MUST be submitted together with the bid;

1. Copy of Certified Certificate of Incorporation
2. Current Certificate of Registration with National Construction Authority in the Category NCA (8 and above roadworks Category) together with a valid NCA practicing license for the same.
3. Copy of Valid Tax Compliance Certificate
4. Be Registered as a contractor in Kisii Region for open tenders OR Valid AGPO certificate for special Group Category (Youth/Women/PWD)
5. Current Certified CR12 Certificate (dated within 6 Months before date of opening) from the Registrar of Companies. This should be provided with Identification Documents of Directors and all individuals listed on the CR12. (ID or Passport). For Corporate Directors, CR12 or its equivalent for the corporate directors, Identification Documents for the corporate Director and its directors MUST be provided.
6. Valid Certified Current Single Business permit.
7. Tender Security in the amount specified in the tender Data Sheet. The Format to be as issued with this Tender and valid for the period specified under ITT 19. Alteration of the format shall lead to disqualification
8. Duly filled Tender Securing Declaration Form shall be in the format issued in this Tender and validly executed in accordance with ITT 19. Alteration of the format shall lead to disqualification
9. Dully, Filled, Signed and Stamped Confidential Business Questionnaire
10. Duly filled-in and Signed Form of Tender in the Company’s Letter Head Pursuant to ITT 1
11. Dully filled, Signed and Stamped Bills of Quantities Pursuant to ITT 14
12. Submit a written power of attorney authorizing the signatory of the bid to commit the Bidder Executed by a Commissioner for Oaths, in accordance with ITT 20.3.
13. All pages of the Tender Document MUST be Chronologically Serialized (this should be sequential in the format of 1,2,3,4,5…….) from the first page to the last page. Pursuant to ITT 12.1.

Other Requirements

As specified in the respective tender document, submit the following;

1. Attach proof of similar previous experience (attach award letters and completion certificates)

2. Audited Accounts for the last 3 consecutive years
3. Provide proof of bank account in bidder’s name (Must be within 6 months prior to tender opening date)

4. Attach proof of equipment holding/hire in the format provided.

5. Provide evidence on qualification and experience of key site management and technical personnel proposed for the contract.

6. Declaration of Current ongoing Works

1. Declare conflicts of interest in accordance with ITT 3.3; provide a sworn-in affidavit executed by a Commissioner for Oaths specific to this tender.
2. Dully filled, Signed and stamped (With Company Seal/ Rubber Stamp) ALL Tendering Forms and Schedules, given under Section V of the tender document.
3. Pre-Tender Site Visit Certificate duly endorsed by the Authorized KeRRA Representative (Not applicable)
4. If Tender is a Joint Venture, should meet the requirements as given Pursuant to ITT3.5.
5. Provide a Work Methodology relevant to the proposed works.
6. Bidders to demonstrate that Goods, equipment and services to be supplied under the contract to have their origin in any country that is not determined ineligible under ITT 4.1
7. Bidders must not have been declared ineligible by the PPRA as described in ITT 3.7

14. ELIGIBILITY:
    1. To enhance equity, bidders shall bid, but can only be awarded a Maximum of one (1) Tender, in the region
    2. Any form of canvassing will lead to disqualification
    3. Bidders to comply with Section 157 of the Public Procurement and Asset Disposal Act 2015 (PPADA, 2015) on participation of candidates in preference and reservations.

Note

The Bidders to ensure that their rates in the Bills of Quantities are within the known prevailing market rates for road works pursuant to section 70(6) (b) of PPADA, 2015 read together with Regulations 43 (4) of the Public Procurement and Asset Disposal Regulations, 2020.

 All certifications of documents shall be original and executed by a commissioner of oaths or Notaries Public

Tender documents may be downloaded free of charge from our website www.kerra.go.ke Kenya Rural Roads Authority from 16^th October 2023.

 Pre-Tender Site Visit Certificate duly endorsed by the Authorized KeRRA Representative (NOT APPLICABLE)

A Completed tender document in plain sealed envelopes indicating tender No. and bearing no indication of the tenderer should be addressed to: -

   KISII REGION

Kenya Rural Roads Authority,

P.O. Box 1084-40200,

KISII.

Regional Email address:  This email address is being protected from spambots. You need JavaScript enabled to view it.

REGIONAL DIRECTOR

KISII REGION

KENYA RURAL ROADS AUTHORITY

Completed tenders must be delivered to the address above so as to be received on or before   Thursday 26^th October, 2023 at 11:00 AM. Bids submitted after this prescribed time shall be rejected.

The opening of bids will be on Thursday 26^th October, 2023 at 11:00 AM at the Regional Director’s Office in the presence of the Bidder’s representatives who choose to witness the opening.

1. Opening of the bids will take place immediately thereafter in the presence of the tenderers or their representatives who choose to attend.
2. Bids not received at the submission venue by the closing date and time will not be accepted for opening and will be rejected and returned unopened.
3. Errors in the pricing of the Bills of Quantities will not be corrected. Bidders with such errors will be disqualified.
4. Bidders with ongoing projects in the region need not to apply.
5. Bidders are advised to regularly visit the KeRRA website for any information/addendums on the above tender.

The Authority reserves the right to accept or reject any tender and is not bound to accept the lowest of any tender.

Eng. W. O. Nyariki

REGIONAL DIRECTOR