KENYA RURAL ROADS AUTHORITY

INVITATION TO TENDER                                                                                                                                                                            2/11/2023        

TENDER NOTICE                                                                                                                            

 Kenya Rural Roads Authority (KeRRA) is a state corporation established under the Kenya Roads Act 2007, with the responsibility for management, development, rehabilitation and maintenance of rural roads. The Authority hereby invites tenders from contractors prequalified in Mombasa Region and AGPO eligible firms, for routine maintenance and spot improvement road works funded under the 10% RMLF for the 2023 / 2024 financial year as indicated below:

1.0 QUALIFICATIONS FOR TENDERING

Mandatory Requirements

The following MUST be submitted together with the Bid:

1. Certified copy of Certificate of Incorporation.
2. Copy of Valid Annual Practicing License with the National Construction Authority in the classes specified above
3. Certified copy of PIN certificate registered for VAT obligation
4. Valid Tax compliance certificate (Will be verified on the KRA TCC Checker)
5. Certified Copy of recent CR 12 form (issued within the last Twelve months of the tendering period)
6. National Identity Cards / Passports of Directors
7. Valid Single Business Permit 
8. Certified copy of Valid Certificate of Registration for Access to Government Procurement Opportunities (AGPO), from the national treasury (For disadvantage groups, Women, Youth and Persons with Disability).
9. Those bidding for Persons with Disabilities Tenders must attach copies of IDs issued by the NCPWD for the Directors who are disabled (Certified Copies).
10. Certified copies of Log books for ownership of Machines and Equipment. Those hiring must provide certified copies of valid Lease Agreements supported by certified copies of Lessor’s log books.
11. Current power of attorney/ affidavit not more than 6 months from the tender opening date
12. Authority to seek reference from Contractors’ bankers
13. Provide letter from the Bank proving that directors in CR12 are signatories to the account
14. Form of tender correctly filled, signed & stamped
15. Confidential Business Questionnaire correctly filled, signed & stamped
16. Bidders Must Serialize sequentially ALL pages of the tender documents.
17. Submit a brief Work Methodology
18. Recent beneficiaries shall NOT be eligible for award to this tenders. This is to enhance equity

2.0 Other Requirements

As specified in the respective tender documents covering the following:

1. Similar previous experience where applicable (Not applicable to special group category)
2. Professional and Technical Personnel (provide CVs for the employees)
3. Turnover and liquid Assets Supported by Audited Accounts for the previous three (3) years (Not applicable to special group category)
4. Eligibility
5. To enhance equity, bidders shall bid for a maximum of Two (2) Tenders, but can only be Awarded a Maximum of One (1) Tender, under this Tender Notice. Bidders who participate in more than Two (2) tenders shall be disqualified.
6. b. Director (s) bidding under different companies for the same tender shall be disqualified
7. Director (s) bidding under different companies should not participate in more than Two (2) Tenders
8. Current work load if any
9. Any form of Canvassing will lead to disqualification
10. To enhance EQUITY, each bidder is eligible for award of only ONE TENDER
11. Pre-Tender site visit shall be mandatory but open. Bidders shall make personal arrangements with the Regional Director or his representatives to visit the roads and obtain duly signed site visit certificates.
12. Bidders shall not rearrange the tender document but shall leave it intact and only attach their supporting documents at the back.
13. Bidders who wish may witness the opening session.
14. Pursuant to provision of section 61(1) of the act, bidders are required to provide tender security of 2% of the engineers estimate for tenders exceeding KSHs Five Million (5,000,000) in the form of bank guarantee issued by a financial institution approved and licensed by the Central Bank of Kenya or a guarantee by insurance company registered or licensed by the Insurance Regulatory Authority

3.0 FURTHER NOTE

• All certification of documents shall be original and executed by Commissioner for Oaths or Notaries Public. They shall be clearly marked ‘Certified True copy of the Original’
• Certificates / Licenses may be verified from or with the Issuing Authorities or Agencies.
• Contractors are urged to be neat in their documentation and arrange their attachments in sequence to enhance efficiency in processing.
• Bidders are encouraged to continually check the (KeRRA), website: www.kerra.go.ke for any tender addenda or clarifications that may arise before the submission date.
• Bids not received at the submission venue by the closing time will not be accepted for opening & will be rejected and returned unopened.

Interested contractors are advised to download tender documents from the KeRRA website at www.kerra.go.ke for free from 3rd November, 2023. Duly completed tender documents in plain sealed envelopes marked with the respective tender number and project name should be addressed to:

Regional Director,

Kenya Rural Roads Authority (KeRRA)

Mombasa Region

(Name of Constituency) P.O. Box 87447 - 80100

MOMBASA

The same should be deposited in the constituency tender box at the KeRRA, Mombasa Regional Office on or before Thursday, 16^th November, 2023 at 10.00 am. Tenders will be opened immediately thereafter at the same venue.  Late submission of tenders shall not be accepted.

Eng. T.K. Kendagor

REGIONAL DIRECTOR ROADS (COAST REGION)