WI/27

                                       KENYA RURAL ROADS AUTHORITY  

                                  BUSIA REGION

                                                                                                        INVITATION TO TENDER                                                                     25 March, 2024

The Kenya Rural Roads Authority (KeRRA) is a state corporation established under the Kenya Roads Act 2007, with the responsibility for management, development, rehabilitation and maintenance of national secondary trunk roads.

The Authority hereby invites tenders from contractors prequalified in Busia Region under categories C, D & E- Financial Year 2023 to 2025 and AGPO eligible firms for Routine maintenance and Spot improvement works funded vide 22% RMLF and on the roads indicated below:

A). The following tenders are RESTRICTED to the tenderer’s prequalified in KeRRA Busia region for the year starting 1 July, 2023 and ending 30 June, 2025, only

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B). The following tenders are OPEN to AGPO GROUP as registered with the National Treasury (Youth, Women & PWD), registered groups/companies by the National Treasury as outlined in the table below:

1. PRE – TENDER SIRE VISIT IS MANDATORY.

Pre-tender site visit will be conducted on Wednesday 3^rd April, 2024, starting from 9:30 am at KeRRA Busia Regional Office.

C   TENDER OPENING.

Tender opening date & time: 11^th April, 2024 at 10.00 am at the KeRRA Busia Regional Office.

QUALIFICATION FOR TENDERING

Mandatory Requirements

   Eligible bidders MUST meet and submit the following with the bid:

1. Must be prequalified in KeRRA Busia Region.
2. Certified copy of Certificate of Incorporation
3. Copy of a valid NCA certificate and practicing license as a contractor (Roads & Civil Works NCA 8 and above)  
4. Copy of Valid VAT & PIN registration certificate
5. Copy of Valid Tax compliance certificate (Will be verified on the KRA TCC Checker)
6. Certified copy of CR 12 (Issued within the last 12 months from the tender opening date)
7. Certified copies of National Identity Cards/Passports of Directors.
8. Certified copy of Valid Single Business Permit
9. Certified copy of Valid Certificate of Registration for Access to Government Procurement Opportunities (AGPO), from the National Treasury (For Disadvantaged groups, Women, Youth and Persons with Disability). Note: All Contractors bidding for PWD tenders must attach certified copies of their Identity Cards as issued by the National Council for Persons with Disability.
10. Certified copies of Log books for ownership of Machines and Equipment. Those hiring Must provide certified copies of Lease Agreements and certified copies of Log books, valid not more than three months from the date of tender opening.
11. Current Sworn Affidavit not more than 3 months from the tender opening date
12. Proof of having opened a bank account in the contractor’s name
13. Audited accounts for the last three financial years.
14. Form of tender correctly filled, signed & stamped on company letterhead
15. Confidential Business Questionnaire correctly filled, signed & stamped.
16. Ensure all schedules as provided in the bid document are appropriately filled.
17. Authority to seek reference from Contractors’ bank well written and attached.
18. Bidders must serialize sequentially all pages of their tender documents.
19. Valid Pre-tender site visit certificate
20. The bidder must sequentially serialize all the pages of the bid document.
21. All other qualifications as outlined in the tender document

NOTE:

1. All certification of documents shall be original and executed by a Commissioner for Oaths or Notaries Public.
2. Certificates/ Licenses/ previous experience will be verified with the Issuing Authorities or Agencies
3. Pre-tender site visit is a mandatory requirement
4. All attachments must be legible.

Other Requirements

As specified in the respective tender document covering the following:

1. Similar previous experience where applicable
2. Professional and Technical personnel
3. Audited accounts for the last three years.
4. Current work load
5. Litigation History
6. Work Methodology
7. Eligibility;
8. a) Any form of Canvassing will lead to automatic disqualification

Interested contractors are advised to download tender documents from the KeRRA website at www.kerra.go.ke for free from 26^th March, 2024. Duly completed tender documents in plain sealed envelopes marked with the respective tender number, project name should be addressed to:

                                         The Regional Director,

                                          KeRRA Upper Western Region

                                          P.O Box 470 - 50400

                                          BUSIA KENYA

The same should be deposited in the tender box at the KeRRA Busia Office on or before the date of opening as indicated in the table above. Tenders will be opened immediately thereafter at the same venue in the presence of tenderers or their representatives who choose to attend. Late bids will not be accepted.

Eng. Jared Omondi

REGIONAL DIRECTOR