UPGRADING TO BITUMEN STANDARDS, SPOT IMPROVEMENT AND ROUTINE MAINTENANCE OF VARIOUS ROADS-FEBRUARY 2025-ADDENDUM NO 2

KENYA RURAL ROADS AUTHORITY

TENDER NOTICE

ADDENDUM NO. 2

UPGRADING TO BITUMEN STANDARDS, SPOT IMPROVEMENT AND ROUTINE MAINTENANCE (BATCH 1) OF VARIOUS ROADS

Addendum No. 2 – 28th February 2025

L2A – 2. 191 REVISED BID DOC FOR EREGI – CHAVAKALI ROAD 28.02.2025 Revised

Reference is made to the Tender Notice that appeared in the Authority’s website and the MyGov pullout on The Star Newspaper dated 28th January 2025, the Long Advert dated 13^th February, 2025 and Addendum No. 1 dated 25^th February, 2025.

Interested Bidders are requested to note the following amendments for the Tenders published under the above referenced Tender Notice;

1. That the following details below under the tender for Upgrading to Bitumen Standard of Kiritiri – Kiambere Road, Tender No. KeRRA/08/39/134/2024-25 have been amended;

 

a).The details under Location of the Project – Section 101 Special Specifications be amended to read as “The project road is located in Embu County and is approximately 30.0 Km long. The existing alignment comprises a gravel/earth Road”.

b).The Time for Completion under Clause 1.1.4 (Construction Part A) of Section IX – Special Conditions of Contract be amended to read as “A. Construction: Thirty (30) Months”.

c). Bill No. 1 General: Office administration and overheads/ Preliminaries has been amended and is herewith attached as Annex I.That the Summary of Bill of Quantity’s to the BoQs for the Tender for Improvement of Salmond Hotel – Sikata Junction Road, Tender No. KeRRA/08/39/133/2024-25 has been amended and is hereby attached as Annex II.

2. That the following details below under the tender for Upgrading to Bitumen Standard of Njeri – Oriwo – Boarder – Pala Road, Tender No. KeRRA/08/39/125/2024-25 have been amended
3. The details under Location of the Project – Section 101 Special Specifications be amended to read as “The project roads measure a total length of approximately 10.0Km and are located in Homabay County. The roads traverse Karachuonyo Constituency”.
4. Bill Item No. 1 and Appendix 1.04 & 1.05 have been amended and are herewith attached as Annex III.
5. That the Bill Items No. 4 and 10 for the Tender for Spot Improvement Bukaya/ Buhuru – Elukongo – Bungasi – Ugana/ Matawa – Lusumu – Buchifi – Imanga (Kakamega County) Road, Tender No. KeRRA/08/39/ 117/2024-2025 have been amended and are herewith attached as Annex IV.

5. That the Summary of Bill of Quantity’s to the BoQs for the Tender for Spot Improvement Works of Technology Primary- Court Yard, Tender No. KeRRA/08/39/78/2024-25 has been amended and is hereby attached as Annex V.
6. That the Summary of Bill of Quantity’s to the BoQs for the Tender for Upgrading to Bitumen Standards of Kiawamururu – Kaheti Road (Nyeri County). Tender No. KeRRA/08/39/100/2024-25 has been amended and is hereby attached as Annex VI.
7. That ITT 16.5 for all Tenders under Lot 1 & Lot 2A that have provisions for under the BoQ is hereby amended to read as follows, “The prices quoted by the Tenderer shall be subject to adjustment”.
8. That Table A: Approximate Weightings for Price Adjustment is APPLICABLE for all LOT 1 & Lot 2A tenders as given in the respective tender documents.
9. Amend the Tender Security Amount under ITT 21.1 (Data Sheet) for the tender for Upgrading to Bitumen Standard of Mawatha – Mbomboini – Gatune – Jnct Ngong Suswa/ Rumwe Sky Line, Tender No. RWC/679 to read as KShs. Three Million (3Million).
10. Clarifications and amendments as to the tender for Upgrading to Bitumen Standard of Chobe – Kambi George –Weru – Matundura & Muti – Ini-Thindi (Phase 2) Road, Tender No. RWC/663 are as follows;

S/N	CLARIFICATION SOUGHT	RESPONSE
1	Subbase layer thickness: whereas the special specifications requires a subbase thickness of 175mm, the BoQ indicates and provides for a subbase thickness of 150mm. Kindly clarify	Both the BoQ and Special Specifications provides for subbase thickness of 175mm. Kindly confirm from the Tender Document in the KeRRA Website
2	Base layer thickness: whereas the special specifications requires a subbase thickness of 150mm, the BoQ indicates and provides for a subbase thickness of 125mm. Kindly clarify	Both the Boq and Special Specifications provides for base thickness of 150mm. Kindly confirm from the Tender Document in the KeRRA Website
3	Maintenance of works: Whereas the special specifications provide for the maintenance of the works for 36 months after defects liability period, in the scope of works notes, Clause 1.1.4 of the special conditions of the Contract captures the performance based routine maintenance as “Not Applicable”. Kindly clarify	The performance based routine maintenance is  “ Not Applicable”, as captured
4	Clause 107 of the Special specifications provides that the Taking over certificate shall be issued upon the completion of the whole part of the works. Earlier requirements in similar projects have been amended to provide for sectional taking over for any road links or a combination of links that are above 10km in length. Kindly clarify.	Clause 107 of the Special Specifications to remain unchanged. ..”Taking over certificate shall be issued upon the completion of the whole part of the works”.
5	Clause 1.07 of the BoQ on the provision of fully loaded double cabin pickups states “Ditto item 1.05, but one(2) new fully loaded double cabin pick-ups” kindly clarify	Amend to read as follows: Clause 1.07 of the BoQ on the provision of fully loaded double cabin pick-ups states “Ditto item 1.05, but Two (2) new fully loaded double cabin pick-ups”
6	The book of drawings is not provided in the tender documents. Kindly clarify	The book of Drawings will be provided on site by the Engineer prior to commencement of works
7	Kindly provide blank Pre-tender site Visit certificate	Blank Pretender site visit certificate attached as Annex VII herewith.
8	Kindly provide the form/format to be used to provide the information proof of eligible goods	Qualification Forms, Form 1 Ft: Foreign Tenderers 40% Rule provided in the tender document can be used to provide information.
9	Kindly confirm the Tender security validity period	This is guided in detail under ITT 20.1 and ITT 21.
10	Bid Bond is indicated as Kshs. 3,000,000.00 pg 19 and Kshs. 6,000,000.00 on page 22. Kindly clarify	Amend the Tender Security Amount under ITT 21.1 (Data Sheet) to read as KShs. Six Million (6Million).

 

11. The revised Appendix A of the Bills of Quantities for the tender for Upgrading to Bitumen Standard of Jn Kaplogoi – Kimoning – Kapteren – Tambach Road, Tender No. RWC/670 is herewith attached as Annex VIII.

12. That the Tender Document for the tender for Rehabilitation of Eregi – Chavakali, Tender No. KeRRA/08/39/191/2024-25 has been revised and has been uploaded on the KeRRA website as an updated version.

13. Pre-Tender Site visit dates and time were clearly given in the Long Advert with the project roads.
14. That the submission and opening date for Lot 1 and Lot 2A remains as on or before 13^th March, 2025 at 11.00am as revised under Addendum No. 1 dated 25^th February, 2025.

15. That the submission and opening date for Lot 2B remains as to on or before 12^th March, 2025 at 11.00am as revised under Addendum No. 1 dated 25^th February, 2025.
16. Completed tender documents under Lot 1 and Lot 2A should be enclosed in plain sealed envelopes, clearly marked with the Tender Name, Tender Number and deposited at KeRRA Head office in the Tender Box located on the 3rd Floor, Barabara Plaza Block B, Mazao road, Opposite KCAA building on or before the revised date indicated above.
17. Completed tender documents under Lot 2B should be enclosed in plain sealed envelopes, clearly marked with the Tender Name, Tender Number and deposited in the Tender Boxes at the Offices of respective Regional Directors on or before the revised date indicated above.
18. Interested bidders should note that the amendments detailed herewith take precedence.
19. All interested bidders are required to continuously check the Kenya Rural Roads Authority website: kerra.go.ke for any tender addendums or clarifications that may arise before the submission date.
20. Interested Bidders with enquiries are encouraged to do so vide the email address procurementhq@kerra.go.ke.
21. All other information as pertaining to the tenders remains the same.

Deputy Director (Supply Chain Management)

FOR: DIRECTOR GENERAL