INVITATION TO TENDER                                                                   29^th January, 2019

The Kenya Rural Roads Authority (KeRRA) is a state corporation established under the Kenya Roads Act 2007, with the responsibility for management, development, rehabilitation and maintenance or rural roads.

The Authority hereby invites all interested Road works Contractors prequalified in the Region and AGPO eligible firms/ groups to the – Financial Year 2018 / 2019 for Routine Maintenance and Spot Improvement works, under 22%RMLF allocation on the roads indicated below:

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QUALIFICATIONS FOR TENDERING

Mandatory Requirements

Eligible bidders MUST meet and submit the following with the bid:

1. Certified copy of Certificate of Incorporation
2. Certified copy of valid practicing license as a contractor (Roads & Civil Works NCA 8 and above)
3. Certified copy of VAT & PIN registration certificate
4. Copy of Valid Tax compliance certificate (Will be verified on the KRA TCC Checker)
5. Certified copy of CR 12 (Issued within the last 12 months from the tender opening date)
6. Certified copies of National Identity Cards / Passports of Directors
7. Certified copy of Valid Single Business Permit
8. Certified copies of Log books for ownership of Machines and Equipment. Those hiring MUST provide certified copies of Lease Agreements and certified copies of Log books, valid not more than three months from the date of tender opening.
9. Current Sworn Affidavit not more than 3 months from the tender opening date
10. Proof of having opened a bank account in the contractor’s name, provide a current/ recent 3 months bank statement
11. Authority to seek reference from Contractors bankers
12. Form of tender correctly filled, signed & stamped
13. Confidential Business Questionnaire correctly filled, signed & stamped
14. Bidders Must Serialize sequentially all pages of their tender documents submitted – using serialization machine
15. Submit a brief Work Methodology

Other Requirements

As specified in the respective tender documents covering the following:

1. Similar previous experience where applicable
2. Professional and Technical Personnel
3. Turnover and liquid Assets Supported by Audited Accounts for the previous two (2) years
4. Current work load
5. Litigation History (Provide sworn Affidavit) – executed within 3 months of the tender opening date
6. Eligibility:
7. To enhance EQUITY, each bidder is eligible for award of only ONE CONTRACT
8. Any form of Canvassing will lead to disqualification
9. Mandatory pre – tender site visit shall take place as indicated in the table above
10. The Following must be submitted together with the tender for bids under (AGPO) cluster category:-

• Certified copy of the Certificate of Incorporation/Registration of the Company/Group.
• Certified copy of Roadworks Registration Certificate and the annual practicing certificate from the National Construction Authority NCA 8 and
• Certified copy of a Valid Tax Compliance
• Certified copy of PIN
• Certified copy of Certificate of Registration in the relevant and respective target group issued by the National Treasury, for Small works and Engineering
• Certified copies of National Identity cards (IDs)/valid passports for all Directors/Partners of the Company/Group.
• Those bidding for Persons with Disabilities contracts must attach copies of IDs issued by the NCPWD for the Directors who are disabled (Certified Copies).
• Certified Copy of recent CR 12 form – recent 12
• Certified copies of National Identity Cards / Passports of Directors
• Certified copy of Valid Single Business Permit
• Proof of having opened a Bank account in Firm’s/Group’s name and Bank accounts for recent three months.
• Current Workload if any
• Professional and Technical Personnel plus copies of their CVs (to confirm of availability to work).
• Proof of ownership of Equipment holding or proof of a valid and executed lease agreement of equipment
• Duly/Correctly filled Tender
• Audited Accounts for the last Two years.
• Duly signed pre-tender site visit
• Duly filled Power of Attorney (Certified by Commissioner of Oaths).
• Duly filled Anti-corruption pledge
• Sworn affidavit confirming that the firm has no history of any non-performance of previous
• Duly filled and signed environmental and social commitment
• Litigation History (Sworn Affidavit).
• Bidders Must Serialize sequentially all pages of their tender documents submitted – using serialization machine
• Submit a brief Work Methodology

NOTE:

1. All certification of documents shall be original and executed by Commissioner for Oaths or Notaries Public.
2. Certificates / Licenses may be verified from or with the Issuing Authorities or Agencies
3. During pretender site visit, every bidder shall be represented by one person bearing an original letter from the company authorizing him / her to represent the company. One person shall represent only one company. The identification letter shall be in the official letter head of the company, giving name and ID / Passport No. of the person who shall be required to present their original identification during the pretender site visit. The letter shall be duly signed and bear an original company stamp.

Interested contractors are advised to download tender documents from the KeRRA website at www.kerra.go.ke for free from 30/01/2019. Duly completed tender documents in plain sealed envelopes marked with the respective tender number, project name should be addressed to:

The Deputy Director,

Kenya Rural Roads Authority (KeRRA)

Kwale Region

1. O. Box 139 – 80403

KWALE

The same should be deposited in the tender box at the KeRRA, KWALE REGIONAL OFFICE on or before Friday, 15^th February 2019 at 11.00 am. Tenders will be opened immediately thereafter at the same venue in the presence of tenderers or their representatives who choose to attend. Late submissions will not be accepted.

Eng. T. K. Kendagor

DEPUTY DIRECTOR

KWALE REGION